Zoë-Life: Financial and Administration Assistant

S/he will process the financial information into the books and records of Zoë-Life. S/he will support the financial and Administration Manager in the performance of all finance and administration duties. S/he will assist in the reporting and mentoring of both Zoë-Life and other funded projects.

Responsibilities:

• Ensure the timely capturing and daily reconciliation of all bank accounts in accordance with Zoë-Life policies and procedures including all monthly cashbook reconciliation reports
• Ensure capturing and reconciliation of creditors on a daily basis in accordance with Zoë-Life policies and procedures
• Process invoices for customers and resolve customer queries
• Submit monthly statements and provide full debtors service
• Update and maintain all required general ledger account schedules
• Ensure that the daily back-up of the accounting system is performed
• Review all general ledger accounts on a weekly basis
• Maintain and update the Fixed Asset Register
• Ensure that all assets are asset-tagged according to Zoë-Life policy and procedure
• Maintain the petty cash float and operate petty cash payments as per the Zoë-Life policy and procedures
• Assist in the preparation and coordination of reporting to funders and legislative compliance bodies and the coalition of all financial statutory returns information
• Assist the Financial and Administration Manager with all reporting requirements, costing and quotation, updating of the standard costing and production costs folders as and when pricing change
• Assist in preparing Zoë-Life for all audit requirements
• Assist with the collection and coordination of all timesheets for the human resources department as and when required

Requirements:

• Diploma in finance and/or administration
• Minimum of seven years experience in a diverse financial and administration environment
• Experience in Excel financial reporting
• Experience in integrated accounting software package, preferably Pastel
• Knowledge of NPO funding
• Experience in fleet and asset management
• Experience in branch or business unit reporting
• Financial and numeracy skills including high levels of accuracy
• Interpersonal and communication skills
• Ability to prioritise and work within deadlines
• Ability to work individually and as part of a team
• Information Technology skills
• Respect for confidentiality and integrity

Starting date: As soon as possible.

To apply, submit a CV and motivation letter to hr [at] zoe-life [dot] co [dot] za or fax to: 086 608 5165.

Please quote the source of this advertisement in your application - Women'sNet website.

For more about Zoë-Life, refer to www.zoe-life.co.za.