Programme Administrative Assistant
Application Deadline:
26 Sep 2008
The Population Council, an international NGO that improves the reproductive health of current and future generations around the world, seeks to employ a Programme Administrative Assistant to be based in Randburg, Johannesburg.
Job Description:
The Population Council, an international NGO that improves the reproductive health of current and future generations around the world, seeks to employ a Programme Administrative Assistant to be based in Randburg, Johannesburg. This is a one year fixed-term contract.
Responsibilities
* Provide support in the development of project related proposals and reports
* Maintain database of stakeholders, facilitate planning and implementation of dissemination activities
* Coordinating and monitoring the administrative aspects of all HIV/AIDS Programmes in South Africa
* Develop and maintain project plan, project files and databases
* Coordinate logistics for the implementation of research activities
* Process and distribute budget reports, expense reports, trip reports and other supporting project documents
* Assist with the preparation and monitoring budgets for project activities
* Draft routine correspondence including responding to requests for information on all HIV/AIDS programme activities
* Assist with the processing and monitoring of sub awards to ensure timely submission of financial and narrative reports by sub-contracted partners
* Assist in data entry and data management
* Maintain close relationships and provide support to Local Partners
* Assist the Programme Officers with the development and implementation of the study including development of research tools
* Facilitate and monitor field activities with Local Partners
* Facilitate feedback between project sites and the team
* Work closely with a Consultant to ensure that training activities are conducted in a timely manner
* Develop and format PowerPoint presentations, Ms-excel, MS Word, charts and graphs
* Oversee the orderly maintenance of the resources room and resource material displayed in the office
* Liaise with HIV/AIDS staff from the headquarters and other offices
* Assist with the ordering of office supplies
* Organise and manage meetings and conferences
Requirements
* Bachelors degree or equivalent
* Minimum of three years experience in a similar role
* Background in HIV/AIDS programs and the legislation
* Experience in NGO, donor funding particularly PEPFAR
* Excellent communications skills
* Basic project management
* Proficiency with computer applications including Microsoft Office Suite, Internet, epi info/data
To apply for this position, please submit an application letter together with a CV to Kelvin Chabala at mchabala [at] popcouncil [dot] org. No late applications will be considered and only shortlisted candidates will be contacted. Should you not hear from us by the 15 October 2008, please consider your application unsuccessful.
Responsibilities
* Provide support in the development of project related proposals and reports
* Maintain database of stakeholders, facilitate planning and implementation of dissemination activities
* Coordinating and monitoring the administrative aspects of all HIV/AIDS Programmes in South Africa
* Develop and maintain project plan, project files and databases
* Coordinate logistics for the implementation of research activities
* Process and distribute budget reports, expense reports, trip reports and other supporting project documents
* Assist with the preparation and monitoring budgets for project activities
* Draft routine correspondence including responding to requests for information on all HIV/AIDS programme activities
* Assist with the processing and monitoring of sub awards to ensure timely submission of financial and narrative reports by sub-contracted partners
* Assist in data entry and data management
* Maintain close relationships and provide support to Local Partners
* Assist the Programme Officers with the development and implementation of the study including development of research tools
* Facilitate and monitor field activities with Local Partners
* Facilitate feedback between project sites and the team
* Work closely with a Consultant to ensure that training activities are conducted in a timely manner
* Develop and format PowerPoint presentations, Ms-excel, MS Word, charts and graphs
* Oversee the orderly maintenance of the resources room and resource material displayed in the office
* Liaise with HIV/AIDS staff from the headquarters and other offices
* Assist with the ordering of office supplies
* Organise and manage meetings and conferences
Requirements
* Bachelors degree or equivalent
* Minimum of three years experience in a similar role
* Background in HIV/AIDS programs and the legislation
* Experience in NGO, donor funding particularly PEPFAR
* Excellent communications skills
* Basic project management
* Proficiency with computer applications including Microsoft Office Suite, Internet, epi info/data
To apply for this position, please submit an application letter together with a CV to Kelvin Chabala at mchabala [at] popcouncil [dot] org. No late applications will be considered and only shortlisted candidates will be contacted. Should you not hear from us by the 15 October 2008, please consider your application unsuccessful.
