Lalela Project: Chief Operations Officer

Responsibilities:

Funders and Other Stakeholders:

• Work with CEO to establish contact with funders, other NGOs, government departments, and schools
• Prospect, cultivate, and steward prospective and current donors, including individuals and corporations
• Manage all stakeholder and funder relationships in close coordination with CEO
• Develop fundraising strategies with Trustees and the supports them in fundraising activities in conjunction with CEO
• Oversees the timely submission of grant applications and progress reports for funders

Community Relationships:

• Ensure that Lalela Project’s mission, programs, and services are consistently presented in a strong, positive image to relevant stakeholders in conjunction with CEO
• Actively advocate for Lalela Project and its programmatic efforts in conjunction with CEO
• Act as a liaison between Lalela Project and the community, building relationships with peer organizations when appropriate
• Operational Management

Organisational Management:

• Oversee the operations of the company and manage its compliance with legal and regulatory requirements in conjunction with CEO. This includes but is not limited to the set-up and structure of Lalela Project as a South African Trust
• Develop a risk management framework for the company and manages the risks identified therein, in conjunction with CEO
• Manage and monitor Lalela Project programs and program staff
• Evaluate in- place systems and procedures and streamline where appropriate
• Evaluate technology implementation and optimize within budget constraints
• Evaluate and control travel, entertainment and all discretionary expenditures and implement new written policies for these issues
• Review facilities and real estate issues, including a review of current lease requirements
• Review all equipment leases for cost cutting/ improved technology opportunities
• Promote a culture that reflects Lalela Project’s values, encourages good performance, and rewards productivity
• Manage by roaming around”- gaining insights into attitudes and problem areas from within all levels of the organisation

Staff Management:

• Develop employee job descriptions
• Train employees based on the Lalela Project model
• Manage all employee relations including hiring, termination, and disciplinary actions
• Ensure that the human resources of the company are properly managed according to authorised personnel policies and procedures that fully conform to current laws and regulations
• Develop and manage employee appraisals

Fiscal Management:

• Develop and manage operational and project budget in conjunction with CEO
• Ensure strict budget controls and procedures are in place, including banking, petty cash, procurement of vendors, etc.
• Work with accountant to report finances to SA Revenue Services and South Africa Department of Social Development
• Liaise with auditors
• Submit bi-weekly expense and revenue reports to the CEO
• Oversee staff in developing annual budgets that support operating plans and submits budgets for board approval in conjunction with CEO
• Prudently manages the organization’s resources within budget guidelines according to current laws and regulations
• Ensures that staff practices all appropriate procedures in compliance with regulatory standards in conjunction with CEO

Program Management:

• Oversee measures and evaluations of Lalela Project’s programs and services
• Stay abreast of current trends related to Lalela Project’s services and anticipate future trends likely to have an impact on its work
• Collect and analyse evaluation information that measures programme effectiveness; refine or change programs in response to that information

Marketing and PR:

• Oversee content, production and distribution of all marketing and publicity materials in conjunction with CEO
• Manage press outreach in conjunction with CEO

Salary: Commensurate with experience. Please submit requirements Contact: info [at] lalelaproject [dot] org

For more about Lalela Project, refer to www.lalelaproject.org.

Lalela Project is a global exchange of music, art, and ideas that empowers children affected by extreme poverty.